AI Policy

1. Purpose

This policy guides the use of generative artificial intelligence (AI) in the writing, review, and editing of manuscripts handled by Journal of Nesia Engineering Science (JNESc). JNESc allows the responsible use of AI tools while upholding academic integrity, transparency, originality, confidentiality, and accountability for everyone involved in the publication process.

2. Definition

Generative AI refers to software or services that produce text, images, code, data, or other content in response to user prompts, including but not limited to large language models (LLMs) such as ChatGPT, Claude, Gemini, and similar tools.

3. Use of AI by Authors

  • Authors may use generative AI for technical assistance, such as improving grammar, language, readability, translation, or formatting, provided that the scientific substance remains entirely the authors' own thinking and responsibility.
  • AI must not replace the authors' intellectual contribution, critical analysis, or interpretation of the research.
  • AI must not be used to fabricate or manipulate research data, results, images, figures, or references.
  • Authors are fully responsible for the accuracy, originality, and validity of the entire manuscript, including any part assisted by AI. Errors, fabricated references, or bias produced by AI remain the authors' responsibility.

4. Disclosure of AI Use

When generative AI has been used substantially in writing, analysis, or data processing, authors must state this in the Methods or Acknowledgment section, naming the tool and version, its purpose, and the parts of the manuscript it assisted. Example statement:

"During the preparation of this work, the authors used [name and version of the AI tool] to [purpose, e.g., improve the language of the manuscript]. The authors reviewed and edited the content as needed and take full responsibility for the content of the publication."

Routine spelling or grammar checking that does not generate or substantially change content does not need to be disclosed.

5. AI Cannot Be an Author

AI tools cannot be listed as an author or co-author of a manuscript submitted to JNESc. Authorship requires taking academic, legal, and ethical responsibility for the work, approving the final version, and responding to questions about the research, which AI cannot do.

6. Use of AI by Reviewers

  • Manuscripts under review are confidential. Reviewers must not upload a manuscript, or any substantial part of it (text, data, figures, or tables), to public or cloud-based AI platforms.
  • Reviewers may use AI only for limited language assistance on their own comments, provided confidentiality is maintained. The scientific assessment and recommendation must be the reviewer's own work.

7. Use of AI by Editors

Editors may use AI for administrative or language-related tasks. Editorial decisions, peer review assessments, and ethics investigations must remain under human responsibility, and confidential manuscript information must not be disclosed to AI systems.

8. Violations

Failure to comply with this policy, such as failing to disclose substantial AI use, or fabrication or plagiarism resulting from the misuse of AI, may lead to rejection of the manuscript or, if found after publication, to a correction or retraction under the journal's Publication Ethics and Plagiarism & Retraction Policy. JNESc may ask authors to clarify how AI was used in their manuscript.

9. Basis of the Policy

This policy refers to the national regulation on scientific journal accreditation and to international guidance on publication ethics:

Committee on Publication Ethics. (2023, February 13). Authorship and AI tools: COPE position statement. https://publicationethics.org/guidance/cope-position/authorship-and-ai-tools

Kementerian Pendidikan Tinggi, Sains, dan Teknologi. (2026). Peraturan Menteri Pendidikan Tinggi, Sains, dan Teknologi Nomor 9 Tahun 2026 tentang Akreditasi Jurnal Ilmiah. https://www.peraturan.go.id/id/permendiktisaintek-no-9-tahun-2026